A car's whole history by VIN: mileage, rentals, inspections, damage, service and warranties
Vehicle Passport gathers everything that has happened to a car into one history: rentals, inspections, damage, repairs, warranties and mileage. The shared VIN passport shows anonymized entries to other companies only if you allow it, and suspected odometer rollback is flagged immediately.
Passport of a Hyundai Accent: mileage, number of entries, active warranties, a warning about possible odometer rollback and a history with filters by type.
Overview
Vehicle Passport: what it does and how it works
A car has one history, wherever it's worked on. The passport builds it itself from Car Rental and Car Service: mileage with its source, pickups and returns, inspections and damage, work orders and jobs, warranties with remaining time and mileage, expenses, documents. A car is recognized by VIN, or by license plate if there's no VIN; a repeated event never duplicates anything. A mileage reading lower than before from any source is flagged as possible rollback, and management is notified.
The “Collect history” button asks the apps to send everything they know about the car. The shared VIN passport works like an athlete's passport: companies add entries to it, but only what the manager allows is visible, and only anonymized — the date, type of work, mileage and who did it, without names, phones, prices or booking numbers. A customer's car can be shown only with the owner's permission.
How it works
How to use it, step by step
1
Work as usual in Car Rental and Car Service — entries go into the passport automatically
2
Open a car in the list or find it by VIN, license plate or make
3
Click “Collect history” to pull in everything the other apps know
4
Review mileage, warranties and history, and filter the entries you need
5
Optionally, turn on showing the car in the shared passport
6
Before buying or taking in a car, check its shared passport by VIN
Features
What you can do
A car's whole history in one place: mileage with its source, pickups and returns, inspections and damage, work orders, warranties, expenses
The history builds itself from Car Rental and Car Service events
The “Collect history” button asks the apps to send everything they know about the car
A car is recognized by VIN, or by license plate if there's no VIN; a repeated event never duplicates anything
Warranties on work with remaining time and mileage
A mileage reading lower than before is flagged as possible rollback, and management is notified
History filters by type: mileage, rental, inspection, damage, service, warranty, expense
Shared VIN passport: other companies see anonymized entries — the date, type of work, mileage and who did it
Customer names and phones, prices, booking and work order numbers, license plates and documents never go into the shared passport
The company manager shows the company's own cars; a customer's car only with the owner's permission
Search by VIN, license plate or make, including company cars without a passport
Screenshots
What it looks like
Real app windows with a fictional company as an example. Click a screenshot to enlarge it.
Passport of a Hyundai Accent: mileage, number of entries, active warranties, a warning about possible odometer rollback and a history with filters by type.History filtered by service: maintenance under a work order with jobs and parts, and sending the car for repair.The car is shown in the shared passport: the switch is on, and next to it — what goes to other companies and what never does.Shared VIN passport: anonymized company entries — date, type, mileage and who did it, without names, prices or numbers.Company cars with VIN, license plate and last mileage; search by VIN, plate or make.Light theme: a customer's sold car without a VIN — without a VIN it can't be shown in the shared passport.
Integrations
Works together with
Car Rental — pickups and returns, inspections, damage, mileage and service referrals arrive as events
Car Service — planned and closed work orders with jobs, parts and mileage
Fleet trips — mileage from completed trips (the fleet.trip.completed event)
The vehicle.passport.collect event — requesting history from other apps via the “Collect history” button
