Company vehicles, drivers, trips, maintenance, fuel, expenses and GPS
Fleet is an app for tracking the company's vehicles, drivers and trips in one window. It won't let you send a car without documents or a driver without the right license category on a trip, reminds you about maintenance and deadlines, and hands repairs and expenses over to the neighboring apps.
Fleet overview: an “in service / in repair” bar, trips on the road and for today, requests without a car or driver, expiring documents and expenses for the month.
Overview
Fleet: what it does and how it works
The company fleet in one window. A vehicle is the same one as in Rental, Car Service and Vehicle Passport: one record for the whole company, with no duplicates. A vehicle has an internal number, a department, a person responsible and an assigned driver, an operating status, documents with expiry dates, scheduled maintenance by mileage and date, seasonal tires, refueling and actual consumption against the norm, expenses, downtime and accidents. A driver is a company employee with a license, categories, expiry dates and clearances: the server won't assign a driver without the right category or with an expired license.
A trip is a vehicle and a driver, plan and actual, route points with tasks, pre- and post-trip inspection, mileage and delays; one vehicle and one driver can't be on two trips at the same time, and a trip won't take a car that is rented out, in service or sold. Repairs go to Car Service as a work order, and a closed order returns the vehicle to service. Expenses go into Payments. GPS comes through a provider: a webhook with signature verification or polling the Wialon and Traccar APIs (keys are stored encrypted, “Check connection” makes a real request, polling errors are visible), a track built only from received points, geofences, route deviations and downtime; without a provider — an honest “Not connected”.
It accepts trip requests from Freight.
How it works
How to use it, step by step
1
Add vehicles and driver cards: licenses, categories, document expiry dates
2
Create a trip: vehicle, driver, time, route points — the server checks the license, documents and availability
3
The driver does a pre-trip inspection and marks route points and refueling
4
Track trips on the road, delays, expiring documents and maintenance in the overview
5
If something breaks, send the vehicle to Car Service — after the repair it returns to service on its own
6
Optionally connect a GPS provider to see the track, geofences and deviations
Features
What you can do
One vehicle record for the whole company — the same as in Rental, Car Service and Vehicle Passport, with no duplicates
Vehicle card: internal number, person responsible and assigned driver, documents with expiry dates, seasonal tires, log
Scheduled maintenance by mileage and by date with reminders
A driver is a company employee with a license, categories, expiry dates and clearances; the server won't assign them without the right category or with an expired license
Trips with no overlaps: one vehicle and one driver can't be on two trips at the same time
A trip won't take a car that is rented out, in service or sold
Route points with tasks, pre- and post-trip inspection, plan and actual, mileage and delays
Trips as a list and a calendar by vehicle; a trip without a vehicle or driver is saved as a request
Refueling and actual consumption against the norm, expenses, downtime, accidents and damage
Sending for repair as a work order to Car Service; a closed order returns the vehicle to service
GPS through a provider: a webhook with signature verification or polling the Wialon and Traccar APIs; the “Check connection” button makes a real request
A track built only from received points, geofences, route deviations and downtime
A separate “My trips” driver screen and work from a phone
Screenshots
What it looks like
Real app windows with a fictional company as an example. Click a screenshot to enlarge it.
Fleet overview: an “in service / in repair” bar, trips on the road and for today, requests without a car or driver, expiring documents and expenses for the month.Vehicle list with status filters: assigned driver, mileage, how long until maintenance and a flag for document problems.A vehicle card in service: the car is held from trips, and a closed Car Service work order will return it to service itself; next to it, scheduled maintenance by mileage and date.A trip on the road: vehicle and driver, plan and actual, route points with “Done” marks, the pre-trip inspection and the track from received GPS points.Connecting a GPS provider: polling Wialon via the Remote API with server address, token and interval; the key is stored only in encrypted form.The same fleet overview in the light theme: two requests are waiting for a vehicle and driver, and the GPS provider is connected and showing the last signal.
Integrations
Works together with
Vehicle Passport — the shared Vehicles service: one vehicle record, holds and trip history
Car Service — sending for repair as a work order; a closed order returns the vehicle to service
Freight — accepts trip requests from it and reports trip progress through events
Car Rental — a car that is rented out won't go on a trip
Payments — fleet expenses go there
Tasks — alerts (documents, maintenance) can create a task for the manager
Automations — trip and maintenance events: scheduled, started, completed, maintenance due
